Privacy Policy
How your personal information is used by Boss Women Matter
This policy sets out most of your rights under the new laws.
Your information will be held by Boss Women Matter NFP, and all its subsidiaries and licensees, who trade as Boss Women Matter.
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How we use your personal information
This privacy notice is to let you know how Boss Women Matter will look after your personal information. This includes what you tell us about yourself, what we learn by having you as a participant on our programmes, and the choices you give us about what marketing you want us to send you. This notice explains how we do this, tells you about your privacy rights, and how the law protects you.
Our Privacy Promise
We promise to:
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Keep your data safe and private.
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Never sell your data.
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Give you ways to manage and review your marketing choices at any time.
How the law protects you
As well as our Privacy Promise, your privacy is protected by law. This section explains how that works.
The Data Protection law says that we are allowed to use personal information only if we have a valid reason to do so. This includes sharing it outside Boss Women Matter. The law says we must have one or more of these reasons:
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To fulfil a contract we have with you, or
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When it is our legal duty, or
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When it is in our legitimate interest, or
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When you consent to it.
A legitimate interest is when we have a business or commercial reason to use your information. But even then, it must not unfairly go against what is right and best for you. If we rely on our legitimate interests, we will tell you what that is.
Legal basis for processing data at Boss Women Matter
Here is a list of all the ways that we may use your personal information, and which of the reasons we rely on to do so.
The law says we must have one or more of these reasons:
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Consent: where you agree to us using your information in this way, e.g. sharing your name and job title with the other participants on your programmes
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Contract: your personal information is processed in order to fulfil a contractual arrangement e.g. in order to send you your programme information
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Legal obligation: where there is statutory or other legal requirement to share the information e.g. when we have to share your information for auditing purposes.
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Legitimate interests: this means the interests of Boss Women Matter in managing our business to allow us to deliver our programs in the most secure and appropriate way, e.g. to transfer your data to certain third parties such as delivery partners.
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Serving you as a customer
​Purpose
Legal basis
Rationale
To communicate with you about Boss Women Matter and our programs
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To keep you up to date about our alumni offering
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To send you occasional email updates and newsletters
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To provide advice or guidance about our programs
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To publish your name, job title, employer organization and programme attended as part of our promotional materials
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To publish your contact details strictly to members of your own participant group as part of the information distributed to participants
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Legitimate Interests
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Contractual obligation
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Legal duty
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Consent
Being efficient about how we fulfil our legal and contractual obligations
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Keeping our records up to date, working out which of our products and services may interest you and telling you about them
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Seeking your consent when we need it to contact you
Business management and improvement
​Purpose
Legal basis
To carry out statistical analysis
To share your information with third parties
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To develop new ways to meet our customers’ needs and to grow our business
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To develop and carry out marketing activities
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To study how our customers use products and services from us and other organizations.
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To run our business in an efficient and proper way. This includes managing our financial position, business capability, planning, communications, corporate governance, and audit
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To exercise our rights set out in agreements or contracts
Legitimate Interests
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Consent
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Contractual obligations
Rationale
Being efficient about how we fulfil our legal and contractual obligations
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Developing new programs and thought leadership
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Defining types of customers for new products or services
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Complying with rules and guidance from regulators
Managing our operations
​Purpose
Legal basis
Rationale
To manage our relationship with you or your business
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To make and manage supplier payments
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To manage fees, charges and interest due on customer accounts
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To collect and recover money that is owed to us
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To deliver our programs
Legitimate Interests
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Consent
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Contractual obligations
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Legal duty
Being efficient about how we fulfil our legal and contractual obligations
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Complying with rules and guidance from regulators
Manage security and risk
​Purpose
Legal basis
Rationale
To manage risk for us and our customers
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To obey laws and regulations that apply to us
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To respond to complaints and seek to resolve them
Legal duty
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Fulfilling contracts
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Legitimate Interests
Being efficient about how we fulfil our legal and contractual obligations
Types of personal information
We use different types of personal information, and group them together like this.
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Contact information
Your name, contact details, including e.g. your email and phone number.
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Background information
This includes background information about you and your work and profession, including your professional background, nationality, biography and social media accounts.
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Billing details
Details about your fees and payments to and from you.
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Personal arrangements
Information about specific accessibility requirements or dietary requirements you would like us to be aware of.
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Program Information
Details about any programs or events you have attended or will attend in the future.
Communications
What we learn about you from letters and emails you write to us, and conversations between us.
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Consents
Any permissions, consents or preferences that you give us. This includes for example how you want us to contact you, whether you have opted into receiving central communications.
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Forms
We use WIX Forms to create our online forms such as Application, Contact Us and brochure download forms. When you submit a form the following information is captured:
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the date and time the form was submitted
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the browser and operating system for the device used
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the IP address and approximate location from which the form was submitted
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Where we collect personal information from
We may collect personal information about you (or your business) from other companies within the Boss Women Matter Group and from these sources:
Data you give to us:
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When you apply for our programs
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When you talk to us on the phone or in person
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When you use our websites
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When you give us your business card
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In emails and letters
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In participants surveys
Data we collect when you use our services:
This includes the amount, frequency, type, location, origin and recipients:
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Payment and transaction data.
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Profile and usage data. This includes the profile you create on our websites to access blended learning content. It also includes other data about how you use those services. We gather this data from devices you use to connect to those services, such as computers and mobile phones, using cookies and other internet tracking software.
Data from third parties we work with:
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Companies that introduce you to us
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Our Partners
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Financial advisers
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Insurers
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Social networks
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Fraud prevention agencies
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Payroll service providers
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Pensions Providers
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Agents working on our behalf
Who we share your personal information with
We may share your personal information with companies within the Boss Women Matter Group, and our partners
If we do share your personal information with your partners, we will only share your data with the relevant partner to your particular program, and we will inform you of this at the time of applying to one of our program. We will also ensure that the partner in question is compliant with the latest data protection legislation.
If you choose not to give personal information
We may need to collect personal information by law, or under the terms of a contract we have with you as a client of ours.
If you choose not to give us this personal information, it may delay or prevent us from meeting our obligations. It could mean that we cannot provide the service you have bought from us.
Any data collection that is optional will be made clear at the point of collection.
How long we keep your personal information
We will keep your personal information for as long as you are a participant on a Boss Women Matter program.
After you become an alumnus, we will keep your data for the purposes previously outlined, or if we cannot delete it for legal, regulatory or technical reasons.
If you are not a current participant or alumnus of Boss Women Matter, we will keep your records for 3 years, for the purposes previously outlined, or if we cannot delete it for legal, regulatory or technical reasons.
We will always make sure that your privacy is protected and only use it for those purposes.
How to get a copy of your personal information
You can access the personal information we hold on you by emailing us at engage@bosswomenmatter.org or writing to us at this address:
Boss Women Matter, NFP
Data Protection Team
55 E Monroe Street
Chicago, IL 60603
Letting us know if your personal information is incorrect
You have the right to question any information we have about you that you think is wrong or incomplete. Please contact us if you want to do this.
If you do, we will take reasonable steps to check its accuracy and correct it.
What if you want us to stop using your personal information?
You have the right to object to our use of your personal information, or to ask us to delete, remove, or stop using your personal information if there is no need for us to keep it. This is known as the ‘right to object’ and ‘right to erasure’, or the ‘right to be forgotten’.
There may be legal or other official reasons why we need to keep or use your data. Please tell us if you think that we should not be using it.
We may sometimes be able to restrict the use of your data. This means that it can only be used for certain things, such as legal claims or to exercise legal rights. In this situation, we would not use or share your information in other ways while it is restricted.
If you want to object to how we use your data, or ask us to delete it or restrict how we use it or, please contact us.
How to withdraw your consent
You can withdraw your consent at any time. Please contact us if you want to do so.
If you withdraw your consent, we may not be able to provide certain products or services to you. If this is so, we will tell you.
How to complain
Please let us know if you are unhappy with how we have used your personal information. You can do this by contacting us on engage@bosswomenmatter.org
What are your rights
You are entitled to request the following from Boss Women Matter. These are called your Data Subject Rights
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Right of access – to request access to your personal information and information about how we process it
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Right to rectification – to have your personal information corrected if it is inaccurate and to have incomplete personal information completed
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Right to erasure (also known as the Right to be Forgotten) – to have your personal information erased.
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Right to restriction of processing – to restrict processing of your personal information
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Right to data portability - to electronically move, copy or transfer your personal information in a standard form
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Right to object - to object to processing of your personal information
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Rights with regards to automated individual decision making, including profiling –rights relating to automated decision making, including profiling
If you have any general questions about your rights or want to exercise your rights please contact engage@bosswomenmatter.org
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